[CAMWEST-discuss] Fw: Next BUG Committee meeting agenda item
Nick Urbanik
nicku at nicku.org
Mon Feb 25 07:09:10 EST 2008
Dear CAMWESTies,
Sorry this is so late. I've been distracted lately by my father's
sickness and a trip to Melbourne for the Linux Conference.
I'm told that there may be problems with the mailing list software,
and am sending this to see what happens.
----- Forwarded message from NCM <cycleways at hunterlink.net.au> -----
From: NCM <cycleways at hunterlink.net.au>
Date: Thu, 17 Jan 2008 14:18:11 +1100
To: bbailey at piac.asn.au, blinddog at alpha.net.au
Cc: alland1 at bigpond.com, ashbug at telstra.com, aunwin at bicyclensw.org.au,
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Leigh Marshall <roblinds at ozemail.com.au>,
Dorothy Pinder <dotpin at wix.com.au>
Subject: Next BUG Committee meeting agenda item
X-Mailer: Microsoft Office Outlook 11
Hello Andrew/Brenda,
It would be appreciated if you could include the following issues on the
agenda for discussion at the next BUG Council meeting.
On behalf of Newcastle Cycleways Movement
Dorothy Pinder
President
Bicycle NSW Annual General Meeting Procedures
At a recent meeting, members of Newcastle Cycleways Movement were
briefed on the outcomes of the Bicycle NSW Annual General Meeting.
From the information provided to us on the conduct of that meeting, we
consider that there were a number of questionable actions and
procedures taken by the Board that we would like discussed at the next
BUGs Council meeting. We ask that the BC consider the following
points, and subject to the approval of the meeting, approve our
proposed changes and forward them to Bicycle NSW for adoption.
Election of Directors
b Background
We understand that proxy votes were being canvassed on behalf of the
President at the Netti sale and Cycle Sydney by BNSW staff before the
AGM. Both of these events were held before all nominations closed for
candidates to fill the Directors vacancies. None of the proxy forms
had any provision to direct the President/proxy holder on who to vote
for or how the vote was to be cast on any issues. At the AGM it was
announced that the President held more than 40% of the votes cast -
some of which provided direction on how to vote, but seemingly, most
did not. This leaves the organisation open to a situation where
Directors have been elected - largely on the President's vote - when
they may not have been the choice of the majority of members. This
clearly is not in the best interests of a democratic vote nor an
organisation. On proxy forms, all companies are required to show the
names of the candidates, whether the voting member wishes the holder
of the proxy to vote "yes (in favour)", "no (against)" or "abstain"
from voting. This provides clear direction to the proxy holder and
minimises the influence of the objectives of one individual - in this
case, the President.
Recommendations to be voted on by BC for BNSW AGM procedures
1. Proxy forms only to be circulated after the closure dates for
nominations for the positions of director, and any other matter
that my be raised at the AGM;
2. Proxy forms to list each of the nominated directors and subjects
for discussion to enable the member to mark the relevant boxes of
"yes", "no" or "abstain" against each item to be voted on;
3. Each proxy sent to members should be accompanied by the resumes of
all candidates; and
4. Proxies and resumes should be circulated via the Push On
methodology of email, or hard copy as normally required, within
sufficient time to allow members to return them to meet AGM legal
requirements.
Proxy Limitations
b Background
The BNSW constitution prohibits anyone, other than the President, from
holding more than 5 proxies. In the case of non-Sydney members, this
can create problems where only 1 member of a BUG is attending the AGM,
and they have a significant number of proxies given to them by their
local members.
Recommendations to be voted on by BC for BNSW AGM procedures
The BNSW constitution be changed to eliminate any restrictions on the
number of proxies to be held by any one member.
Resumes for Candidates
b Background
The AGM was advised that candidates had been told to limit their
resumes to less than 50 words. The President's was in excess of 1
page, and resumes for Board Members' seeking re-election were well in
excess of the limits imposed by BNSW. It seemed that those seeking
election were the only ones who had the 50 word limit loosely imposed
on their resumes. This is hardly fair on anyone, and the 50 word
limit does not provide sufficient space to enable the members to gain
any insight into the expertise and goals of the person seeking
election to the board.
Recommendations to be voted on by BC for BNSW AGM procedures
That BNSW impose a limit of 250 words for resumes for members seeking
election to any of the Directors positions, and that it abides by this
imposed limit to all candidates, without exception.
Board Secrecy
b Background
Prior to AGM, a number of issues were decided by the outgoing Board
that were not to be open to discussion at the meeting. We believe
that as members of this organisation, we are entitled to ask questions
and receive honest and straight answers to any questions that are
asked of the board. This secrecy shown by the board on any issue
brings credibility and integrity into question, and is not in the best
interests of our organisation.
Recommendations to be voted on by BC for BNSW AGM procedures
That the Board must answer all questions raised at an AGM, either at
the meeting, or by publishing a response in the next edition of Push
On where an immediate response is not able to be given.
On behalf of
Newcastle Cycleways Movement
Dorothy Pinder
President
----- End forwarded message -----
--
Nick Urbanik RHCE http://nicku.org nicku at nicku.org
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